Sponsors

Please contact Kevin Scott if you are interested in sponsoring DUG 2012.

Important Dates

Registration & Meals

Our registration fee is $75US with an added $40 Late Fee for any registration postmarked after August 17th. Any late registraions should be faxed, not mailed to +1 801-588-4520. On-site registration is not available. Registration fees may be paid via Cheque (USD) or via bank wire transfer. Evans & Sutherland does not accept credit cards.

Your registration fee covers meeting activities, snacks and most meals. Anyone with special dietary needs should use the space provided on the registration form or contact: Barbara McBride at +1 801-588-7517 no later than September 7th. Please also contact us if you have any other needs or require special accommodation.

Annual DUG Dues (Currently $20US for individuals or organizations) are often paid in addition to the Registration Fee. According to the DUG Charter, the membership term coincides with the US Calendar year, beginning on January 1st and ending on December 31st. If you have any questions about your current membership status, when you last paid dues, etc., please contact the DUG Treasurer, Ron Stinson. Any membership dues included with your DUG registration will be transferred to the DUG Treasurer at the meeting. As always, you may pay DUG dues directly to the DUG Treasurer. See the DUG Membership webpage for more details.

Please see our Registration FAQ page for additional information.

Downloadable Documents and Registration Forms

Registration forms will be available shortly.

If you are not attending the conference but need to pay your DUG dues:

• Visit the DUG membership page and follow the instructions there.

If you are attending the conference:

• Fill out the Registration Form (available soon)
• Mail whole form with check (payable to "Evans & Sutherland") to the following address:
  Kevin Scott
  Evans & Sutherland
  770 Komas Drive
  Salt Lake City, UT 84108
  USA

If you miss the early registration deadline: (August 17, 2012)

• You may not receive a registration confirmation
• You must pay the $40 Late Fee
• Any additional training courses or limited activities may be full

If you miss the late registration deadline: (September 7, 2012)

• FAX (do not mail) the registration form to +1 801-588-4520
• Bring your check with you to the conference
• Be sure to include the $40 Late Fee

General Information
You must be present to win door prizes. Full refunds will be given (less dues) if we are notified by August 31, 2012. Last minute schedule changes and conference information will be posted on this web page. Any questions or concerns should be directed to: Kevin Scott, Evans & Sutherland, +1 801 588-7416

Lodging

DUG Conference attendees have three hotel choices this year. Note: Evans & Sutherland has not reserved a block of rooms at any hotel! Rooms at each hotel are available on a first-come, first-served basis. When contacting the hotel, ask for the E&S corporate or special rate. This special rate is only available via telephone. Internet reservations may be more expensive. If you need any assistance making hotel reservations, please contact Barbara McBride at +1 801-588-7517.

If you have questions/concerns about accomodations, please contact Barbara McBride at +1 801-588-7517.

Transportation - Getting Here

By Auto – Evans & Sutherland is located in the University of Utah Research Park just east of downtown Salt Lake City. Please reference the included maps for local driving and parking information. We are a short 10-15 minute drive from downtown Salt Lake City and most hotels.

If you need specific driving directions, many online map services will work nicely. If you put our Evans & Sutherland address of "770 Komas Drive, Salt Lake City" as the destination, however, most mapping programs will not show the correct location but they will get very close. Please see the Maps below to help you navigate to our front door.
Some common mapping services that we use here in the USA: maps.google.com, maps.yahoo.com, mapquest.com and www.bing.com/maps.

E&S is a secure facility. When you arrive please use the lobby telephone to contact our receptionist.

Flying In?? More than a dozen airlines service the Salt Lake City International Airport via direct flights or commuter connections from various major US hubs. Delta and SkyWest Airlines have the greatest number of daily flights into and out of Salt Lake City. There are several rental car companies located at the airport and of course it’s very easy to take a taxi as well. Taxi fare to the Little America Hotel or Marriott Residence Inn should be less than $22. Taxi fare to the Hampton Inn & Suites may be slightly higher.

TRAX Light Rail - There is a TRAX light rail station adjacent to the Little America Hotel. This station is within the "Fare Free" zone. From the Little America it is a free ride into downtown Salt Lake where you’ll find Temple Square, The Gateway shopping and entertainment district, the Clark Planetarium and plenty of dining options. Please note that TRAX does not directly service the University Research Park where E&S is located. The Marriott Residence Inn is also near TRAX and just a short walk to the Gateway. The Hampton Inn & Suites provides complimentary local shuttle service.

Climate - What to Pack

Casual dress is appropriate for all conference activities.

Utah will still be observing Mountain Daylight Saving Time during the meeting, but sunsets come early and evenings can be chilly. Average daily temperatures range from 75-40 °F (24-4 °C) Light jackets/sweaters and hats are recommended. September can also bring warm "Indian Summer" sunshine so bring along lighter clothes too. If you’re planning a trip to Southern Utah, temperatures there can be 10-15 °F warmer!

Salt Lake is situated at an elevation of 4200 feet (1290m) with a semi-arid climate. Be sure to bring sunscreen for any outdoor activities and remember to drink plenty of water. The Wasatch mountain peaks reach elevations of 11,000 feet (3,350m) and higher. For those planning excursions into the mountains, please be aware of the potential for elevation sickness.

DUG Demos & Digistar Awards

The Digistar Awards are sponsored by Evans & Sutherland to recognize excellence in Digistar productions and to promote DUG library submissions.   We encourage everyone to submit a DUG library entry for award consideration.   All material is welcome for showcasing at the meeting, but only those entries that are submitted to the DUG Library are eligible for the Digistar Awards.

Submitting via the DUG Library:
Of course the DUG FTP site is the preferred method to transmit demos and library entries. Please follow up any FTP submissions with an email so we know to look for them. Also, please be sure to let us know whether you want the submission entered as a demo only or for submission to the DUG Library and eligible for an award.
FTP site name: ftp.es.com
login: usrgroup

Submitting via Post:
Stan Pitcher
Evans & Sutherland
770 Komas Drive
Salt Lake City, UT 84108
USA

Please make your best effort to have all demo materials to us well in advance of the meeting date, preferably before September 4th. Please send demo materials in advance and do not plan on hand carrying demos to the meeting! When building demos for Digistar, please use the parent folder \Users\DUG2012\ and adjust your scripts/installation accordingly.

We hope to have the following projection systems available for demos: SP2HD/SP2HDQ and JVC projectors in our main demo dome (36' diameter), and SP2HD active stereo in our small non-tilted dome (24' diameter). We'll also have Digistar Outreach available in a small negative pressure dome.
Please contact Marty Sisam if you would like to confirm video rendering parameters for any of the projection systems.

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Digistar Awards

Please remember that only those demos that are destined for the DUG library are eligible for DUG awards. Of course you're always welcome to showcase any work that you like.

Door Prizes

Following tradition, DUG meeting delegates bring a small gift from their home institution to be given away as part of a random "door prize" drawing. Gifts highlighting local culture or your facility are ideal and are a great way to showcase your institution. You are not required to bring a door prize. If you have small trinkets or other items that you would like to give to all delegates, that is also perfectly acceptable.
When you arrive, please be sure your door prizes are given to Christy Moore.

Contact Information

General Questions	Lodging	Training Seminars
Kevin Scott +1 801-588-7416	Barbara McBride +1 801-588-7517	Karen Klamczynski +1 801-588-7409
Demos	Audio Requirements	Door Prizes
Karen Klamczynski +1 801-588-7409	Michael Daut +1 801-588-1627	Christy Moore +1 801-588-7676

In Event of Emergency
In the unlikely event that a guest must be reached immediately during scheduled activities, calls may be placed directly to our main Evans & Sutherland telephone number: +1 801 588 1000. Explain the situation and give the delegate's name and any other useful information. Our receptionist will be equipped to directly contact appropriate E&S staff.

DUG Business Meeting Agenda

Preliminary

Please contact our DUG President Joe Eakin if you have any additional items for the DUG Business Meeting Agenda.

1. Evans & Sutherland Report
   • Status report
   • Current projects/issues
   • Service Contracts
   • Selected Topics
2. Secretary's Report
   • Minutes Approval
   • Newsletter Report
3. Treasurer’s Report
   • Year’s accounting
4. Standards Committee Reoprt
5. Web Site/Listserv Report
   • Web site status
   • Listserv status
6. DUG Library Status
7. DUG Charter/Standing Rules
   • Review
   • DUG Membership Qualifications
8. Selection of 2014 Meeting Site
9. Election of Officers
   • DUG President
   • DUG Treasurer
   • DUG Secretary
10. Topics from the Floor
11. Announcements
12. Adjournment

Scheduled Activities

(Subject to Change)

  Monday, September 24
	9am	Pre-Conference Training Courses - Evans & Sutherland


  Tuesday, September 25
	9am	Digistar Standards Committee Meeting - Evans & Sutherland
		Pre-Conference Training Courses - Evans & Sutherland


  Wednesday, September 26
	9am	Digistar Standards Committee Meeeting - Evans & Sutherland
		Pre-Conference Training Courses - Evans & Sutherland

	5pm	Registration opens - Evans & Sutherland Lobby

	6pm	Reception at Evans & Sutherland 


  Thursday, September 27
	9am	DUG Business Meeting - Evans & Sutherland

	12pm	Lunch

	2:30pm	Workshops and User Demos

	6pm	Dinner on your own


  Friday, September 28
	9am	User Demos - Evans & Sutherland

	12pm	Lunch 

	2pm	User Demos

	6pm	Dinner 







  Monday, October 1
	9am	Post-Conference Training Courses - Evans & Sutherland


  Tuesday, October 2
	9am	Post-Conference Training Courses - Evans & Sutherland


  Wednesday, October 3
	9am	Post-Conference Training Courses - Evans & Sutherland

Reception Notes:
If you arrive in Salt Lake City before the start of the reception, please consider attending the DUG Standards Committee Meeting at E&S.

DUG Seminars

The following seminars are included with your DUG Meeting registration. The content will be presented in a lecture format. These are not intended to be "hands-on" seminars, but rather informational in nature.

Please check back soon for more information on Thursday and Friday seminars.

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If you would like to give a seminar at DUG, please contact Kevin Scott with the following information:

• Your Name
• Your planetarium or institution name
• Title of your presentation
• brief description
• preferred duration
• any special equipment required beyond a standard conference room video projector

Our recommendation is to prepare a 25 or 50 minute presentation. That duration should include time needed for questions so your actual presentation may be slightly shorter. If you have a longer presentation please contact us to make arrangements.

Free Training Courses for Digistar system owners

Evans & Sutherland will again be offering free training courses for Digistar system owners. This year we will be conducting training both before and after the DUG meeting. Space is limited and pre-registration is required for all training courses.

Registration:
All of these DUG Training Courses are free, though you must be a Digistar system owner to attend, and we will give registration preference to those attending the DUG meeting. If you would like to attend one or more of the training courses but not the DUG meeting, your name will be placed on a waiting list and you will be notified if space is available after the early registration deadline. Please use the 2012 DUG Registration Form (when available) to select a training course. Register early!! Space is limited!! Mail registration forms to:

Kevin Scott
Evans & Sutherland
770 Komas Drive
Salt Lake City, UT 84108
USA

Of course you do not need to include a cheque for registration fees if you are not attending the DUG meeting. Please provide all other information requested on the registration form as appropriate. Please contact Karen Klamczynski +1 801-588-7409 for more information about our training options. Please contact Kevin Scott +1 801-588-7416 with registration questions.

Please note! Attendees will be responsible for their own food, lodging, and transportation during these courses! Also note that courses may be cancelled if there are no pre-registrations.

Pre & Post Conference Training Courses TBA